Terms And Conditions
Description of space and equipment:
The Rialto Theatre is approximately 5,250 square feet and has fixed, stadium-type seating for up to 405 people.
The Gallery space is approximately 23’X90’ and can accommodate up to 100 people.
Restrooms are available in the lobby and handicapped accessible restrooms are available behind the stage in the dressing room area.
Use of the following amenities should be coordinated with the Executive Director:
Sound and lighting system
Projector and 15’X20’ screen
Six 6’ folding rectangular tables
Concession stand where workers and goods may be provided
All proceeds from sales will benefit the theatre
One hundred maroon stacking chairs
One hundred white folding chairs
Ten round folding tables
Four 12’ banquet tables
One 8’ rectangular folding table
Use of Space:
Art and Exhibits: Clients must take full caution of any artwork, equipment, or props displayed during current exhibition. Client may not move, modify, cover, arrange, or in any way tamper with the art and related exhibit material including, but not limited to, the window displays, hangings, freestanding works, or related installations. Any requests for special window displays, additions, subtractions, etc. must be approved by the Gallery Director. Once approved, changes may only be made under the direction of the Gallery Director or another approved representative of the Gallery Director. Unapproved changes, damages, or other disturbances to the exhibit and related material will result in forfeiture of the security deposit. Client will be held responsible for any and all damage to any artwork including, but not limited to, damage caused by guests and/or attendees at the event/program. The client is responsible for notifying guests and attendees at the event/program to be careful and respectful of such items.
Representative: A Rialto Community Arts Center representative will be onsite during the client’s event/program. Please coordinate arrival and departure items with the Executive Director.
Client Displays: Client may not decorate walls for the event/program. Banners, posters, artwork, or any other signs must be affixed to free-standing supports. Use of glitter, sparkles, rice, birdseed, or similar material is not allowed. Client may not make holes in the walls for presentation of any work or information.
Food and Drink: Client provides any and all refreshments and supplies including cups, napkins, additional trash bags, etc. Client may use an approved caterer or bring in outside food for the event, but all food and garbage must be disposed of by the end of the event. This includes sweeping and wiping down tables and vacuuming the floors. The space must be returned to the condition it was in upon arrival.
Alcohol: Beer and wine only may be served in the gallery. Groups serving alcoholic beverages must obtain and be prepared to submit copies of any required permits to the Executive Director. Alcohol is not allowed in the theatre.
Smoking: Smoking is not permitted in the facility.
Fire Exits: Client will ensure that fire exits remain free from obstruction.
Public Events: The client agrees to take responsibility for all promotion of public events. Events are open to the general public unless specified as a private event.
Use of Music: The client agrees to present a proposed playlist of any and all music for the event/program to the Arts Council of Conway County no less than one week prior to the event/program. Only music cleared in the BMI/ASCAP repertoire will be permitted during event/program. Set lists must include both song title, and composer.
Liability: The client agrees to hold harmless the Arts Council of Conway County and its employees and volunteers free from any liability or claim for damages or suit for or by reason of any injuries to any person or property of any dind whatsoever, from any cause whatsoever, arising out of the use and occupation of the premises by the renting party; and the renting party hereby covenants and agrees to indemnify Arts Council of Conway County and the Rialto Community Arts Center from all liability or damage on account of or by reason of any such injuries or damage.
Deposit: 50% deposit is necessary to secure facility use for client’s event/program (this portion of the use fee is nonrefundable). Balance is payable one week before date of event/program. If the event is cancelled more than one week before the event andy payments over the initial 50% deposit will be refunded. If the event is cancelled less than one week before the scheduled date, the entire rental fee is non-refundable (except security deposit). A week is defined as eight days, Sunday to Sunday, Monday to Monday, etc.
Security Deposit: Security deposit equal of $200 is due prior to the event. The client or their representative must coordinate with the Executive Director and/or Gallery director to do a check of the facility prior to the event/program. A follow-up inspection with the client or their representative and Executive Director and/or Gallery Director will be done after the event prior to refund of the security deposit. Any unauthorized movement or modification of the art and/or displays or failure to observe the guidelines laid out in this contract will result in forfeiture of the security deposit.
Cleanup Fee: The client may opt to pay a $50 cleanup fee. If the client does not exercise this option, the space must be returned to the condition it was in upon arrival. Trash must be taken to the large dumpster behind the gallery. Floors must be swept and mopped. Client’s decorations must be removed, any gallery utensils washed and stored, and all cleaning material returned to its proper place. Brooms, dustpans, and trash bags can be found in the gallery near the kitchen. If conditions are nore met the security deposit will be forfeited.
Cancellation: Cancellation by the client releases the Rialto Community Arts Center from further obligation.
Refusal: The Rialto Community Arts Center reserves the right to refuse to rent, or may cancel this contract for any reason and at any time. In the event of cancellation by the Rialto Community Arts Center, the full deposit shall be returned to the client.